RAAUZYUW RUJIAAA1965 0541453-UUUU--RUJIAAA. ZNR UUUUU ZDH ZUI RUEOMCH3622 0541454 R 141516Z FEB 18 FM CMC L LPC WASHINGTON DC TO RUJIAAA/COMMARFORCOM RUJIAAA/COMMARFORRES RUJDAAA/COMMARFORPAC RUJIAAA/COMMARFORSOC RUJIAAA/COMMARFOREUR RUJIAAA/COMUSMARCENT RUJIAAA/MARFORCYBERCOM FT MEADE MD RUJIAAA/COMMCICOM INFO RUJIAAA/PEO LS QUANTICO VA RUJIAAA/COMMARCORSYSCOM QUANTICO VA RUJIAAA/MARCORSYSCOM ALBANY GA RUJIAAA/CG MARCORLOGCOM ALBANY GA RUJDAAA/CG MCIPAC RUJIAAA/CG MCIEAST MCB CAMLEJ RUJDAAA/CG MCIWEST MCB CAMPEN RUJIAAA/MCINCR MCBQ COMMANDER RUJIAAA/CG MCCDC QUANTICO VA RUJIAAA/CMC L LPC WASHINGTON DC RUJIAAA/CMC L LPO WASHINGTON DC RUJIAAA/CMC L LPV WASHINGTON DC RUJIAAA/CMC PR WASHINGTON DC RUJIAAA/CMC C FOUR CP WASHINGTON DC RUJIAAA/CMC I WASHINGTON DC RUJIAAA/CMC L LF WASHINGTON DC RUJIAAA/CG TECOM G FOUR RUJIAAA/CG MCWL QUANTICO VA RUJDAAA/CG I MEF G FOUR RUJIAAA/CG II MEF G FOUR RUJDAAA/CG III MEF G FOUR RUJIAAA/FSMAO EAST RUJIAAA/FSMAO WEST RUJIAAA/FSMAO WESTPAC BT UNCLAS SUBJ/INTERIM GUIDANCE FOR ACCOUNTABILITY OF ISSUED AMMUNITION// REF/A/NAVAUDSVC MEMO 7510 FMC 2016-014/19 NOV 2015// REF/B/NAVAUDSVC MEMO 7510 FMC 2016-014/6 APR 2016// REF/C/NAVAUDSVC AUDIT RPT N2017-0021/31 MAY 2017// REF/D/DOC/GAO-14-704G/10 SEPT 2014// REF/E/DOC/MCO 8015.3A/27 JUL 2012// REF/F/DOC/MCO 8010.13/9 OCT 2013// REF/G/MSG/CMC WASHINGTON DC L LPC/042121Z SEP 15// REF/H/DOC/MARADMIN 417-15/AUG 2015// REF/I/DOC/MCO 5530.14A/5 JUN 2009// REF/J/DOC/DODM 4160.28 VOL 3/7 JUN 2011// NARR/REF A IS THE NAVAL AUDIT SERVICE (NAVAUDSVC) MEMO ANNOUNCING AN AUDIT OF MARINE CORPS ACCOUNTABILITY OF ISSUED AMMUNITION. REF B REVISED THE AUDIT OBJECTIVE TO EXPAND BEYOND AMMUNITION SUPPLY POINTS. REF C IDENTIFIES THE NAVAUDSVC FINDINGS AND RECOMMENDATIONS. REF D PROVIDES GOVERNMENT ACCOUNTABILITY OFFICE (GAO) STANDARDS FOR INTERNAL CONTROLS IN THE FEDERAL GOVERNMENT. REF E IS THE MARINE CORPS CLASS V(W) PHYSICAL INVENTORY CONTROL PROGRAM. REF F PROVIDES POLICY AND GUIDANCE FOR THE MANAGEMENT OF CLASS V(W) AMMUNITION. REF G PROVIDES GUIDANCE FOR THE TURN-IN OF MATERIEL TO DEFENSE LOGISTICS AGENCY DISPOSITION SERVICES (DLA-DS). REF H PRESCRIBES DOCUMENT RETENTION REQUIREMENTS FOR SUPPLY-RELATED DOCUMENTS. REF I IS THE MARINE CORPS PHYSICAL SECURITY PROGRAM MANUAL. REF J PROVIDES DEMILITARIZATION AND DISPOSAL GUIDANCE FOR DOD PROPERTY.// POC/E.M. CALDERON/CIV/HQMC DC IL LPC-2/TEL: COMM 571.256.7126/DSN 260.7126/EMAIL: ERNESTINA.CALDERON(AT)USMC.MIL// POC/C. BLACK/CIV/MCSC PM AMMO/QUANTICO VA/TEL: COMM 703.432.8924/DSN 224.8924/EMAIL: CHARLES.D.BLACK1(AT)USMC.MIL// POC/D.F. SMITH/CIV/MCICOM GF-1/WASHINGTON DC/COMM 571.256.2813/DSN: 260.2813/EMAIL: DAVID.F.SMITH1(AT)USMC.MIL// GENTEXT/REMARKS/1. SITUATION. THE PURPOSE OF THIS MESSAGE IS TO PROVIDE INTERIM GUIDANCE FOR THE ACCOUNTABILITY OF ISSUED AMMUNITION AND TURN-IN OF EXPENDED SMALL ARMS CARTRIDGE CASINGS (ESACC) CASINGS (I.E., BRASS) AT END USER ORGANIZATIONS. 1.A. BACKGROUND. PER REFS A AND B, DURING THE PERIOD NOVEMBER 2015 THROUGH MARCH 2016, THE NAVAL AUDIT SERVICE (NAVAUDSVC) CONDUCTED AN AUDIT OF MARINE CORPS AMMUNITION PROCEDURES TO VERIFY THE MARINE CORPS HAS EFFECTIVE INTERNAL CONTROLS OVER ISSUED AMMUNITION TO SAFEGUARD AGAINST FRAUD, WASTE, AND MISMANAGEMENT. A REVIEW OF SELECTED TRANSACTIONS FOR 30 UNITS OVER A 2-YEAR PERIOD WAS PERFORMED TO DETERMINE IF THE MARINE CORPS DID THE FOLLOWING: 1.A.1. RETURNED ALL UNUSED LIVE AMMUNITION TO ISSUING AMMUNITION SUPPLY POINTS (ASP'S). 1.A.2. DELIVERED ALL EXPENDED AMMUNITION CASINGS (BRASS) TO QUALIFIED RECYCLING PROGRAM (QRP) SITES. 1.A.3. PROPERLY COMPLETED AND MAINTAINED CLASS V(W) EXPENDITURE REPORTS (NAVMC 11381) FOR SMALL ARMS AMMUNITION (.50 CALIBER AND SMALLER). 1.B. FINDINGS. THE NAVAUDSVC FINDINGS IDENTIFIED IN REF C ARE THE RESULT OF MIS-MANAGEMENT AND NOT FOLLOWING ESTABLISHED POLICY AND PROCEDURES. THE CRITICALITY OF ADHERING TO REGULATIONS CANNOT BE OVERSTATED. USING THE SELECTED TRANSACTIONS AS A SAMPLE, THE AUDIT REVEALED THE FOLLOWING: 1.B.1. MISSING EXPENDITURE REPORTS AND DISPOSAL RECORDS. 1.B.2. BRASS WAS STOCKPILED AT UNITS AND NOT TURNED IN TO QRP SITES IN A TIMELY MANNER (WITHIN A REASONABLE TIME FRAME AFTER THE COMPLETION OF LIVE FIRE RANGES/TRAINING). 1.C. NEGATIVE EFFECTS. 1.C.1. EXPENDITURES NOT VALIDATED. 1.C.2. THE MARINE CORPS MAY NOT HAVE RECEIVED TOTAL POTENTIAL REVENUE FROM BRASS SALES. 1.C.3. STOCKPILING AND MISMANAGEMENT OF EXPENDED BRASS AT THE UNIT LEVEL MAY HAVE RESULTED IN THEFT. 2. MISSION. EFFECTIVE IMMEDIATELY, ALL ORGANIZATIONS SHALL ENSURE COMPLIANCE WITH ESTABLISHED POLICY AND PROCEDURES, AND ADHERE TO THE GUIDANCE HEREIN IN ORDER TO VALIDATE EXPENDITURES AND IMPROVE PROCEDURES FOR THE HANDLING AND TURN-IN OF EXPENDED SMALL ARMS CARTRIDGE CASINGS AT END USER ACTIVITIES. 3. EXECUTION. 3.A. CONCEPT OF OPERATIONS. REFS E AND F PROVIDE POLICY AND PROCEDURES FOR THE MANAGEMENT OF CLASS V(W) AMMUNITION. REF G PROVIDES GUIDANCE FOR TURNING IN MATERIEL, INCLUDING BRASS, TO DEFENSE LOGISTICS AGENCY DISPOSITION SERVICES (DLA-DS) FIELD OFFICES. THIS MESSAGE PROVIDES UPDATED PROCEDURES TO MITIGATE THE FINDINGS OF THE NAVAUDSVC DISCUSSED ABOVE. ACCORDINGLY, ALL ORGANIZATIONS ISSUED LIVE AMMUNITION FROM REGIONAL ASP'S WILL ESTABLISH THE FOLLOWING INTERNAL CONTROLS AND PROCEDURES TO IMPROVE OVERALL MANAGEMENT OF ISSUED SMALL ARMS/LIGHT WEAPONS AMMUNITION AND EXPENDED BRASS FROM LIVE FIRE TRAINING EVENTS (E.G., RIFLE/PISTOL RANGES, ETC). 3.B. STOCKPILING BRASS. UNITS ARE AUTHORIZED TO HOLD BRASS NO LONGER THAN 10 BUSINESS DAYS AFTER THE COMPLETION OF EACH RANGE/TRAINING EVENT. IF TRAINING EVENTS OVERLAP, OR THE LOCAL QRP SITE CANNOT SUPPORT THE 10-DAY TURN-IN REQUIREMENT, IT IS THE RESPONSIBILITY OF THE UNIT TO ENSURE ACCOUNTABILITY, BY SEGREGATING EXPENDED BRASS FROM DIFFERENT TRAINING EVENTS, UNTIL THE BRASS CAN BE TURNED IN. 3.C. TURN-IN OF UNUSED AMMUNITION AND EXPENDED BRASS. UPON THE CONCLUSION OF EACH TRAINING EVENT, ALL UNUSED AMMUNITION AND BRASS MUST BE TURNED IN AS FOLLOWS: 3.C.1. UNIT AMMUNITION TECHNICIANS MUST RETURN ALL UNUSED AMMUNITION TO THE ISSUING ASP UPON COMPLETION OF EACH TRAINING EVENT PER GUIDANCE IN REF F. ALL DD 1348-1 TURN-IN DOCUMENTS MUST BE PROVIDED TO THE UNIT AMMUNITION AND EXPLOSIVES AUDIT AND VERIFICATION OFFICER (A&E AVO) TO FACILITATE RECONCILIATION AND REPORTING REQUIREMENTS. 3.C.2. THE AUTHORIZED REPRESENTATIVE FOR THE UNIT ISSUED THE AMMUNITION MUST TURN IN ALL BRASS WITHIN 10 BUSINESS DAYS OF THE CONCLUSION OF EACH TRAINING EVENT. 3.C.2.A. ALL BRASS MUST BE TURNED IN TO THE LOCAL QRP SITE. UNITS NOT SUPPORTED BY A QRP SITE MUST TURN IN BRASS AS SCRAP TO THE NEAREST DLA-DS SITE, PER REF G. 3.C.2.B. THE DD 1348-1 TURN-IN DOCUMENT MUST CLEARLY STATE THE CALIBER OF ALL TYPES OF AMMUNITION FIRED DURING THE TRAINING EVENT (E.G., .50 CAL, 5.56MM, 7.62MM). 3.C.2.C. DURING THE TURN-IN PROCESS AT THE QRP SITE, THE UNIT AUTHORIZED REPRESENTATIVE MUST OBTAIN THE CUMULATIVE WEIGHT, PER TRAINING EVENT, OF ALL BRASS AS AN ANNOTATION ON THE DD 1348-1. THE QRP AND THE UNIT AUTHORIZED REPRESENTATIVE MUST RETAIN THE SIGNED DD 1348-1 ON FILE FOR 10 YEARS AS KEY SUPPORTING DOCUMENTATION (KSD). 3.D. TASKS. 3.D.1. DEPUTY COMMANDANT, INSTALLATIONS AND LOGISTICS (DC I&L). 3.D.1.A. AS THE FINANCIAL IMPROVEMENT AND AUDIT READINESS (FIAR) CO-LEAD FOR THE MARINE CORPS, MAINTAIN OVERSIGHT OF THIS EFFORT AND UPDATE APPLICABLE DIRECTIVES (E.G., MCO 4400.201 VOL 7). 3.D.1.B. ENSURE COMPLIANCE WITH THIS INTERIM GUIDANCE THROUGH FIELD SUPPLY AND MAINTENANCE ANALYSIS OFFICE (FSMAO) AND INTERNAL CONTROLS AND AUDIT READINESS TEAM (ICART) TESTING. 3.D.1.C. PROVIDE OVERSIGHT OF QRP OPERATIONS IN SUPPORT OF THIS INTERIM GUIDANCE. 3.D.1.D. ENSURE REGIONAL QRP SITES ARE PREPARED TO ACCEPT AND PROVIDE THE CUMULATIVE WEIGHT OF SMALL ARMS AMMUNITION CASINGS TO SUPPORT THIS INTERIM GUIDANCE AND FUTURE POLICY. 3.D.1.E. PROVIDE ADDITIONAL GUIDANCE FOR LOCAL QRP OPERATIONS AS APPLICABLE. 3.D.2. COMMANDER, MARINE CORPS SYSTEMS COMMAND. ENSURE THE PROGRAM MANAGER FOR AMMUNITION (PM AMMO) ASSISTS DC I&L WITH DEVELOPING ENDURING POLICY AND PROCESSES IDENTIFIED IN THIS MESSAGE. 3.D.3. COMMANDERS, MARINE FORCES (COMMARFORS). 3.D.3.A. ADHERE TO THE GUIDANCE PROVIDED HEREIN. 3.D.3.B. TURN IN BRASS TO QRP SITES WITHIN 10 BUSINESS DAYS OF THE CONCLUSION OF LIVE FIRE TRAINING EVENTS/RANGES. 3.D.3.C. PER REF H, MAINTAIN KSD'S FOR AMMUNITION ACCOUNTABILITY FOR 10 YEARS. 3.F. COORDINATING INSTRUCTIONS. 3.F.1. THIS GUIDANCE IS APPLICABLE TO TRAINING EVENTS WHERE THE COLLECTION OF BRASS CASINGS IS FEASIBLE (E.G., RIFLE/PISTOL RANGES AT MARINE CORPS INSTALLATIONS). THIS DOES NOT APPLY TO LIVE FIRE TRAINING EVENTS OF A MOBILE NATURE WHERE THE COLLECTION OF BRASS IS NOT PRACTICAL OR POSSIBLE DUE TO TERRAIN, VEGETATION, OR SENSITIVE FUSE IMPACT AREAS (E.G., INTEGRATED TRAINING EXERCISE AT 29 PALMS, OR BCK IN THAILAND). IN THESE CASES, THE FOLLOWING STATEMENT MUST BE ADDED TO PARAGRAPH 1 OF THE NAVMC 11381 CLASS V(W) EXPENDITURE REPORT: "THE COLLECTION OF BRASS WAS NOT PRACTICAL OR POSSIBLE FOR THIS TRAINING EVENT." 3.F.2. THIS POLICY DOES NOT APPLY TO AMMUNITION ABOVE .50 CALIBER SIZE. DEMILITARIZATION AND DISPOSAL OF EXPENDED CARTRIDGE CASINGS ABOVE .50 CALIBER WILL BE ACCOMPLISHED PER VOL 3 OF REF J. 3.F.3. UNITS ISSUED AMMUNITION MUST NOT LET TRAINING EVENTS OVERLAP WITHOUT CAPTURING THE REQUIRED DOCUMENTATION. ACCOUNTABILITY OF AMMUNITION AND BRASS MUST BE MAINTAINED AND DOCUMENTED FOR EACH SEPARATE TRAINING EVENT. 4. ADMINISTRATION AND LOGISTICS. 4.A. THE GUIDANCE PROVIDED IN REFS E, F, AND THIS NAVAL MESSAGE WILL BE INCORPORATED INTO VOLUME 7 "ARMS, AMMUNITION AND EXPLOSIVES" OF MCO 4400.201 "MANAGEMENT OF PROPERTY IN THE POSSESSION OF THE MARINE CORPS." VOLUME 7 WILL BE PUBLISHED DURING FY-18. 4.B. PER REF H, ALL KSD (DD 1348-1 TURN-IN DOCUMENTS, NAVMC 11381 CLASS V(W) EXPENDITURE REPORTS, ETC.) MUST BE RETAINED FOR 10 YEARS. 4.C. REQUESTS FOR DEVIATION/WAIVER FROM THIS POLICY MUST BE ADDRESSED TO THIS HEADQUARTERS VIA OFFICIAL CORRESPONDENCE. 5. COMMAND AND SIGNAL. QUESTIONS CONCERNING THE CONTENTS OF THIS MESSAGE WILL BE DIRECTED TO THE POCS LISTED ABOVE.// BT #1965 21F0